Amazon Xero Integration: Automated Accounting for Amazon Sellers

For Amazon sellers using Xero, the core problem is the same everywhere: Amazon settlements bundle dozens of fee categories into a single net payout, and mapping that lump sum into Xero correctly — without losing VAT accuracy, multi-currency precision, or fee granularity — is time-consuming and error-prone.

TL;DR: SyncTools connects Amazon Seller Central to Xero — automatically mapping sales, FBA fees, refunds, and settlement payouts to the correct Xero accounts with full multi-currency support for UK, AU, EU, and US sellers. Setup takes under 30 minutes.

SyncTools automates the entire translation from Amazon Seller Central to Xero, so you reconcile in minutes rather than days.

The Amazon Accounting Problem SyncTools Solves

Each Amazon settlement period includes revenue from multiple marketplaces, product categories, and fulfillment methods — offset by referral fees, FBA fees, storage charges, advertising costs, and promotional rebates. The net payout lands in your bank account without a clean breakdown.

Without automation, an accountant must manually reconcile the Amazon Settlement Report line by line against Xero. SyncTools reads the raw settlement data and creates properly structured Xero transactions automatically.

What SyncTools Syncs from Amazon to Xero

Sales invoices — individual order invoices or daily/weekly/settlement-period summaries
Credit notes — Amazon refunds mapped to Xero credit notes against the original sale account
FBA fees as bills — fulfillment, referral, and storage fees mapped to dedicated Xero expense accounts
Advertising costs — Sponsored Products and DSP spend categorized to your Xero advertising account
VAT / GST / sales tax — Marketplace Facilitator tax separated from seller tax for clean VAT returns
Payout reconciliation — settlement deposits matched to Xero bank transactions
Multi-currency conversion — foreign sales converted using Amazon settlement-date exchange rates
COGS — cost-of-goods synced for gross margin visibility in Xero profit and loss

Setting Up the Amazon Xero Integration

Step 1: Authorize Amazon Seller Central Connect SyncTools to your Amazon account using the Selling Partner API. SyncTools requests read-only transaction access — your Amazon listings and pricing are untouched.

Step 2: Connect Xero Authorize SyncTools via Xero’s OAuth flow. Choose whether transactions post as invoices and bills (granular) or as manual journal entries (summary).

Step 3: Map accounts Map Amazon revenue categories to Xero income accounts, Amazon fees to expense accounts, and Amazon tax types to Xero tax rates. SyncTools provides sensible defaults you can adjust.

Step 4: Set sync schedule and go live Choose settlement-period sync, daily sync, or weekly sync. SyncTools runs automatically and emails you a summary report after each run.

Amazon Xero Integration: Feature Comparison

Feature	Included
Sales revenue sync (individual orders)	Yes
Sales revenue sync (summarized)	Yes
FBA fee categorization	Yes
Advertising cost sync	Yes
Refund / return credit notes	Yes
Payout-to-bank reconciliation	Yes
Multi-currency support	Yes
VAT / GST tax mapping	Yes
COGS sync	Yes (Standard plan+)
Multi-marketplace (US, UK, EU, CA, AU)	Yes
Historical data backfill	Up to 24 months
Sync frequency	Per settlement / daily / weekly

Why Xero Users Choose SyncTools for Amazon

Xero’s bank rules are powerful but they can’t decode Amazon settlement reports. SyncTools fills that gap — reading the full settlement detail, splitting it into structured Xero transactions, and leaving your bank rules free to handle simpler matching tasks.

The result: a Xero P&L that shows true Amazon profitability, a balance sheet that’s clean at month-end, and a VAT return that doesn’t require manual adjustment.

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Related integrations:

eBay Xero Integration — for multi-channel sellers also selling on eBay
Etsy Xero Integration — for multi-channel sellers also selling on Etsy
Shopify Xero Integration — for Shopify sellers using Xero
WooCommerce Xero Integration — for WooCommerce sellers using Xero

Related guides:

FAQ: Amazon + Xero Integration

How does SyncTools sync Amazon data to Xero?

SyncTools connects to Amazon Seller Central via the Selling Partner API and pushes transaction data into Xero as invoices, credit notes, or journal entries — covering sales, refunds, FBA fees, and settlement payouts, all mapped to your Xero chart of accounts.

Does SyncTools handle multi-currency Amazon sales in Xero?

Yes. SyncTools supports multi-currency Amazon accounts, converting foreign-currency sales to your Xero base currency using exchange rates aligned with Amazon settlement dates, so your Xero reconciliation matches your bank statement.

Can SyncTools separate Amazon FBA fees from revenue in Xero?

Yes. SyncTools maps each Amazon fee category — fulfillment fees, referral fees, storage fees, and advertising — to separate Xero expense accounts, giving you a granular breakdown of Amazon selling costs.

How does the integration handle Amazon VAT for UK sellers?

SyncTools separates Amazon Marketplace Facilitator VAT (collected and remitted by Amazon) from any seller-collected VAT, mapping each to the correct Xero tax rate so your VAT return is accurate and audit-ready.

Does SyncTools support Amazon FBA and FBM sellers in Xero?

Yes. SyncTools handles both Fulfilled by Amazon (FBA) and Fulfilled by Merchant (FBM) order types, with separate fee and fulfillment cost mapping for each in Xero.

How often does SyncTools sync Amazon data to Xero?

SyncTools can sync per settlement period (when Amazon releases a payout), daily, or weekly — you choose the frequency that suits your reporting cadence.

Is there a free trial for the Amazon Xero integration?

Yes. SyncTools offers a 30-day free trial with no credit card required. You can connect Amazon and Xero, run a sync, and verify your data before subscribing.

How to Connect Amazon Seller Central to Xero in 5 Steps

Connecting Amazon Seller Central to Xero with SyncTools takes under 20 minutes and requires no developer access.

Step 1 — Connect Amazon Seller Central to SyncTools Log in to SyncTools and navigate to eCommerce Platform. Select Amazon and complete the Amazon Seller Central OAuth authorisation. SyncTools will request read-only access to your orders, settlement reports, and transaction data.

Step 2 — Connect your Xero account In SyncTools, navigate to Accounting System and select Xero. Complete the Xero OAuth flow. SyncTools reads your chart of accounts, tracking categories, and bank accounts, then pre-fills a recommended mapping.

Step 3 — Map Amazon Seller Central transaction types to Xero accounts Assign each Amazon transaction component to the correct Xero account: gross sales, FBA fees, referral fees, shipping, refunds, taxes, and settlement payouts. SyncTools pre-fills recommended mappings based on your chart of accounts.

Step 4 — Choose your sync mode Select whether SyncTools reconciles by settlement period (one journal entry per payout — ideal for marketplace sellers) or by individual order. Settlement mode ensures your books match your bank deposit exactly.

Step 5 — Run your first sync and verify Click Sync Now. Amazon Seller Central data posts to Xero automatically. Check the SyncTools sync log and verify that the posted entries appear correctly in Xero with the right account mapping.

See also: Xero eCommerce Accounting Guide — how to structure Xero for multi-channel eCommerce.

Amazon Xero Integration

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