Integration Guide
Linnworks QuickBooks Connector
SyncTools connects Linnworks with your QuickBooks online account to automate the synchronization of sales and purchase orders seamlessly and errorlessly.
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SyncTools + QuickBooks: save tons of time
Do you spend a lot of time creating invoices and purchase orders in QuickBooks using exported spreadsheets out of linnworks? Do you face duplications? Sometimes you lose your hand on some invoices? No more of such problems! SyncTools will take all the orders from linnworks and will create invoices and purchase orders automatically.
TL;DR: SyncTools connects Linnworks to QuickBooks Online — automatically creating invoices and purchase orders in QuickBooks from Linnworks orders, eliminating manual CSV exports and duplicate entries. Real-time sync with full order and channel visibility.
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Why connect SyncTools to QuickBooks
Real time sync
Sync transaction data from your linnworks account to your QuickBooks online account every 3 minutes automatically.
QuickBooks class and Bank account mapping
Bifurcate the sales data by each sales channel. In simple words, you know exactly how much sales, revenue, the net profit you made for amazon vs eBay vs your own site. That helps you understand the ROI for each channel. It depends on the QuickBooks classes of your QuickBooks account. Also it let’s you decide in which account, payments from every individual sales channel should be mapped, helping you handle holding accounts and being top on sales channel commissions.
Sync filter source wise
Sync orders only from channels which you need in QuickBooks online. You can stop orders from certain channels to go in QuickBooks online using source and subsource wise filters.
Stock/ non-stock item setting
You can select if you want every product of the invoices as a non-stock item or otherwise.
What SyncTools does
Invoices
SyncTools takes processed sales orders from linnworks and creates invoices accordingly with the payment status, paid orders as paid invoice and unpaid orders as unpaid invoice.
Purchase orders/ bills
SyncTools takes delivered purchase orders from linnworks and creates purchase orders or bills according to configuration.
Items (products)
SyncTools will sync the product too in the invoices which exist in the sales order, if the product does not exist in QuickBooks then SyncTools creates it. You can select whether it should be as stock or non-stock.
Why SyncTools is important?
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Real time accounting enabled
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No more spreadsheet export/import
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Streamlined accounting process
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No dependencies
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No duplication
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No errors
SyncTools features
Synchronize your multichannel eCommerce platform data effortlessly to your accounting software
Fully configurable tool
SyncTools puts you in the control of your data. It lets you configure how data should be mapped for each payment method, tax, discount.
Filter unwanted orders
Sync orders only from channels which you need in QuickBooks, Xero, Oracle NetSuite and Zoho Books.
You can stop orders from certain channels to go in multichannel eCommerce platform using source and subsource wise filters.
Individual/grouped invoices
For businesses that handle more than 6,000 orders each month, there’s the option to consolidate all daily transactions into a single invoice, bearing the name of the source.
Additionally, this grouping feature is extendable to weekly or monthly periods as well.
The consolidation can be performed based on various criteria, such as subsource and country.
Furthermore, multiple combinations of grouping are available, including source and subsource, source and country, and even a more comprehensive grouping option involving source, subsource, and country.
Tracking category or location mapping
Bifurcate the sales data by each sales channel. In simple words, you know exactly how much sales, revenue, the net profit you made for Amazon UK vs Amazon EU vs. your own site.
That helps you understand the ROI for each channel. It depends on the tracking categories of your accounting software like QuickBooks, XERO, NetSuite or Zoho Books.
Built-In reporting
If ever any problem or error occurs in transfer then the account owner will get a message via email.
Real-Time sync
Sync transaction data from your multichannel eCommerce platform account to your accounting software every 30-45 minutes automatically/manually.
Advanced tax-setting rules
Schedule your taxes for USA, UK or different markets easily with tax-setting rules based on country & region wise, source/subsource & multichannel eCommerce platform tax rate.
Multiple accounting software connection
Connect multiple business entities with your multichannel eCommerce platform and manage the accounting separately for these entities.
Dashboard
Analyze your synchronization with user-friendly dashboard and keep a track on the orders sync to your accounting software.
Manage your bookkeeping effortlessly
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2 Months free!MonthlyYearly
SILVER
$69
$690
Month
Year
- **Up to 2000** orders/month
- Synchronize sales order
- 1 Business
- 1 User
- Free onboarding upto 2 hrs.
- Free phone & email support
- No setup fees
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No credit card required
ADD-ONS
- Additional business entity At $50 business/month
MOST POPULAR
GOLD
$109
$1090
Month
Year
Everything in silver +
- Up to **5000** orders/month
- Synchronize refunds
- Sales grouping
[Start free trial](https://system.synctools.io/Account/Register)
No credit card required
ADD-ONS
- Additional business entity At $80 business/month
PLATINUM
$169
$1960
Month
Year
Everything in gold +
- Up to **10000** orders/month
- Advanced tax rules
- Multiple accounting software
[Start free trial](https://system.synctools.io/Account/Register)
No credit card required
ADD-ONS
- Additional business entity At $119 business/month
LIFE TIME FREE
- Synchronize sales order
- 1 User
- 1 Business
- Free onboarding up to 2 hrs.
- Free phone & email support
[Start free trial](https://system.synctools.io/Account/Register)
More than 10000 orders?
[Contact sales!](mailto:sales@synctools.ai)
How to Connect Linnworks to QuickBooks Online in 5 Steps
Connecting Linnworks to QuickBooks Online with SyncTools takes under 25 minutes and requires no developer access.
Step 1 — Install SyncTools from the Linnworks App Store Go to Linnworks > Apps > App Store, find the SyncTools QuickBooks Online connector, and install it. SyncTools’ onboarding team will reach out to help you complete the setup.
Step 2 — Connect your QuickBooks Online account In SyncTools, navigate to Accounting System → QuickBooks Online. Complete the Intuit OAuth flow. SyncTools reads your chart of accounts and pre-fills a recommended account mapping.
Step 3 — Map Linnworks channels to QuickBooks accounts and classes Assign each Linnworks channel (Amazon UK, Amazon EU, eBay, own website) to a QuickBooks class and bank account so SyncTools can post channel-split invoices and your P&L shows revenue by channel.
Step 4 — Choose individual or grouped invoice sync Select individual sync (one invoice per Linnworks order) for detailed reporting, or grouped sync (one invoice per channel per day) for high-volume stores with over 6,000 orders/month.
Step 5 — Run your first sync and verify Click Sync Now. Linnworks sales orders post to QuickBooks as invoices — paid orders as paid, unpaid as unpaid. Check the SyncTools sync log and confirm invoices appear correctly in QuickBooks.
See also: Linnworks Accounting Guide — how to structure bookkeeping for Linnworks multi-channel sellers.
Further Reading
- Linnworks Accounting Guide — how to structure bookkeeping for Linnworks multi-channel sellers
- Multi-Channel Inventory Accounting — COGS tracking, channel-level P&L, and inventory valuation across platforms
- QuickBooks Automation for eCommerce — how to eliminate manual data entry and save hours monthly
- eCommerce Bookkeeping Fundamentals — chart of accounts setup and reconciliation principles for online sellers
Related integrations:
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Linnworks Xero Integration — for Linnworks sellers using Xero instead of QuickBooks
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Amazon QuickBooks Online Integration — if you also sell on Amazon
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Ready to automate your accounting sync?
30-day free trial. No credit card required. All features included.